1.When did the Verification Process start?
The Verification Process started immediately after the closure of the Application Receipt Phase on 31st August, 2015.
2. What is the aim of the Verification Process?
The sole purpose of the Verification Process is to ensure that no ineligible person gets entry and that no genuine person gets left out.
3.What is the basis of the Verification Process?
The Verification Process shall be based on Rule 3 of the Citizenship (Registration of Citizens and Issue of National Identity Cards) Rules, 2003 that details the process of scrutiny of applications and instructs that “The scrutiny of applications received under sub-paragraph (3) of paragraph 2 shall be made by comparing the information stated in the application form with the official records and the persons, of whom the information is found in order, shall be eligible for inclusion of their names in the consolidated list.” As such, verification of documents would mean validation through comparison with the originals available with the issuing authority.
4. How will the Verification Process be conducted?
The Verification Process shall be conducted in two parts. They are the following:-
In order to ensure maintenance of timelines stipulated by the Apex Court, Field Verification and Office Verification would be carried out simultaneously.
- (i) Office Verification
- (ii) Field Verification
5.What is the focus of Office Verification?
Scrutiny of documents submitted along-with the Application Forms to establish authenticity of the document with focus on the particulars given therein as given below. This process would be called Office Verification. The particulars to be verified in a document would be:
- (i) In case of List A documents: the names of the persons and date.
- (ii) In case of List B documents: the names of the persons to establish relationship claimed.
6. What is the focus of Field Verification?
This process consists of carrying out door to door visit to:
- (i) Check identity proof and match photo of applicant.
- (ii) Compare submitted documents with originals
- (iii) Establish if documents submitted relates to person
- (iv) Verify relationship claimed through List – B document
- (v) In case of absence of List – B document, relationship to be ascertained by Verification Team through quasi-judicial process
- (vi) Determine correct particulars in case of aliases/erroneous names in Legacy Data
- (vii) Make corrections (if required) in the Application Form, collect particulars (if any) of unfilled questions in Form
- (viii) Collect additional document
- (ix) Collect details of family tree (list of family members) to match the detail with those submitted by the various applicants across Assam. Matching the family tree submitted by applicants with the one generated by software on the basis of Forms received will be the most important mechanism to detect false claims.
7. How will the Verification Team (VT) be constituted?
The formation of Verification Teams is as follows:
Verification Teams would be formed to verify the particulars submitted by the applicants before deciding upon inclusion of their names in the updated NRC. A Verification Team would consist of two persons, namely LRCR and another supporting official. The supporting officials as VT members would ordinarily be drawn from amongst the Local Officers, Supervisory Kanungo (SK), Lot Mandals, GP Secretary and Gaonburah.
8. I forgot to submit the Legacy Data for my wife along with the Application Form? Will her verification be done and can I submit the same during this period?
Yes, during the field verification process, you will get a chance to submit the copy of the Legacy Data Slip of your wife that was not submitted with the Application Form. All application forms will be verified, even if submitted without any document.
9. The name of my grandfather is spelt differently in both the Legacy Data and his land document. The correct one is the one recorded in the land document. What should I do now?
Names wrongly or differently recorded shall be verified by the Verification Team during the Verification Process and a decision shall be taken through the quasi-judicial process.
10.What actions can be taken against anyone forging any documents while applying for NRC updation?
Furnishing false information shall be considered as a punishable offence and invite penal action as per law (penalty as laid down under Section 17 of the Citizenship Act 1955) and under section 420 of the Indian Penal Code.
11. How will the documents submitted by applicants be authenticated for NRC?
The data provided by the public along with the Application Form shall be verified/ validated by the Verification Team of each district.
12. Do I need to be physically present at my current address during the Field Verification visits?
The requirement of physical presence of applicants shall be ascertained by the Verification Team (VT). If the VT is satisfied about genuineness of the persons mentioned in the application the physical presence may be exempted by the team for such persons on account of presence outside Assam for various reasons such as – treatment, studies, work etc.
13. I was not at home when the Verification Team (VT) visited. What should I do now?
In case of anyone who have missed the visit of the VT or are presently out of State can visit their designated NSK to get their claims verified. Those presently residing out of Assam and have applied online can locate their designated NSK through the KNOW YOUR NSK feature in the NRC website.
14. I just got to know that the Birth Certificate of my daughter issued by the School Authority is not legally acceptable. What else can I submit and to whom?
There have been instances, where some applicants have submitted documents which are legally non-admissible, such as Birth Certificates issued by School Authority etc. In such cases the VT will ask you for alternate documents and/or evidence. Please provide photocopy of other admissible documents to the VT while they would visit your house for verification.
15. In case of new born babies is there a cut off date for inclusion in the NRC to be published on March 2016.
31st August 2015.
16. I forgot to affix photograph on my Application Form when I submitted it. Where should I submit it now?
You can submit your photograph when the Verification Team shall visit your household during Field Visits.
17. How will the Application Forms submitted online be verified?
The Application Forms received online shall be sent for verification at designated NSKs (of the applicant’s present address) in the same manner as in case of forms physically received at the NSKs.
18. Where and whom to report cases of dereliction of duty by an official involved in the NRC Updation process or harassment by Verification Team?
We will ensure that the verification process is hassle free and people friendly. However, for your information, during the field visits, if at any given point of time you find the behaviour of any member of the Verification Team inappropriate or encounter any kind of harassment, please report the same immediately to the LRCR officer at your designated NSK or approach the CRCR (Circle Officer), DRCR (Deputy Commissioner). You may also place a call to our toll free helpline number 15107 or log in to our Grievance Redressal Portal. You can also report any instance of use of fraudulent means by any person through our helpline and online portal.
19. What is a Family Tree?
A Family Tree is the detail of different generations of your family comprising the names of the Legacy Person(s) and children and grandchildren of Legacy Person.
20. Why should an applicant submit Family Tree details?
(a) In order to secure an entry into NRC some unscrupulous persons may claim false linkage from anyone who was a resident of Assam/other part of India before the cut off date of 24th March (midnight), 1971.
(b) In order to find out such false claims it would be required to cross check all linkage claims made against any legacy person.
(c) Having made to declare the family tree details beforehand, unscrupulous elements will not be left with any chance to charge premium from persons claiming false linkage from their legacy.
(d) Informing NRC authorities about Family Tree beforehand will lessen the burden of your family members to prove linkage during field verification to verifying officials.
(e) As such, submission of Family Tree would (1) help the verification team identify false claims (2) protect precious legacy data of any family against misuse by illegal migrants to enter NRC and (3) will be a valuable information on linkage for family members to substantiate their claim
21. What is computerized Family Tree?
A software has been designed to check all the Application Forms submitted by the applicants and generate a computerized family tree i.e. the details of all persons who have claimed to be children/grandchildren of the same Legacy Person.
22. What is a Manual Family Tree Form?
A form has been designed wherein the applicants have to fill in the details of different generations of the family comprising the names of the Legacy Person(s) and children and grandchildren of Legacy Person. This manually filled up form shall be collected beforehand from the applicants during house to house visits by the verification team. And this is called Manual Family Tree Form collection.
23. What shall be the use of both the computerized Family Tree and Manual Family Tree Form?
The computerized Family Tree & Manual Family Tree shall be matched to identify false claims. For example, If it is shown in the software generated report that 6 brothers are claiming linkage from a certain individual, whereas the family has claimed to have 5 sons of the said legacy person then the verification team would be able to detect the name of the so-called brother not found in the manual form to be a false claim.
24. How to provide Family Tree details?
The verification team during house to house visit will be collecting family tree details of applicants. To save time of both the verifying officials and the public during those visits, the public may fill up these details beforehand in the Manual Family Tree Form designed by the NRC authorities and distributed house to house.
25. Is it mandatory to fill up the Manual Family Tree Form?
(1) It is not mandatory for the public to keep the Manual Family Tree Form filled-up beforehand to submit to the verification team, but it will be crucial to provide the same information to the verification team during their house to house visit.
(2) Under Rule 8 of The Citizenship (Registration of Citizens and Issue of National Identity Cards) Rules, 2003, the verifying officials are empowered to ask any person to furnish any information within his knowledge in connection with the determination of Citizenship status of any person and the person required to furnish information shall be bound to comply with such requisition. As such the public would be required to provide the family tree details to verification teams.
26. What to do if additional Legacy Data Codes are available in the name of a Legacy Person, which are not used?
In case additional Legacy Data Codes are available in the name of the Legacy Person which is not used, please provide the details of all those Legacy Data Codes in the Manual Family Tree Form.
27. Where to obtain the Manual Family Tree Form?
The Manual Family Tree Form shall be distributed house to house. In case you do not receive the same, you can download the Manual Family Tree Form from our website www.nrcassam.nic.in and it is also made available at the designated NSKs.
28. How to submit the Manual Family Tree Form?
The Manual Family Tree Form shall be collected from you by the Verification Team during the first round of field visits.
For more details on Family Tree form submission CLICK HERE.