1. What is Legacy Data?
The documents namely 1951 NRC (National Register of Citizens) and Electoral Rolls upto midnight of 24th March, 1971 are collectively called as the Legacy Data.
2. What is the importance of Legacy Data?
Legacy Data document is the database of that period which would be carrying
the names of a very large number of persons together, admissible to prove
the claim for inclusion in NRC updated for the state of Assam. One has to
adduce the proof of residence in Assam of himself/herself or his/her
ancestors prior to midnight of 24th March, 1971 for inclusion in NRC. As
such the probability of finding one’s name or that of the ancestors would
be very high here. This would be the most commonly used document.
3. Where can I find a copy of the Legacy Data?
AT THE NSKs -- through computerized search or manual search. Each NSK shall have the segregated hard copies of Legacy Data for the villages falling under the respective Kendra. Also one can check the legacy data of any village in through the computerized search.
All THE NOTIFIED POLLING STATIONS: Legacy Data has been published as hard copies in all the Polling Stations segregated for the villages falling under the respective Polling Station.
NRC WEBSITE: The Legacy Data is available online at the NRC Assam web-site www.nrcassam.nic.in Under NRC HIGHLIGHTS section in the home page you will find the option of Legacy Data Search. You can also take print out of the Legacy Data copy from the web-site.
4. How do I search my name or the names of my ancestors in the Legacy Data? My family has changed the place of residence since 1971. How do I get my documentary evidence for NRC 1951 or pre-1971 electoral rolls for the earlier place of residence?
All the data of Electoral Rolls upto midnight of 24th March, 1971 and NRC 1951 available with Govt. have been scanned and computerized. This data shall be available online and also at each NSK, where public can look up and search for linkages. The NRC Seva Kendra (NSK) of your respective area holds the information of 1951 NRC and Electoral Rolls upto midnight of 24th March, 1971 for not just your area but also for the entire state. You would be able to get the printout of required details at any NSK you choose to visit free of cost. If you have access to Internet, these details can also be downloaded through our web-site.
5. Can I visit any NSK to search for my legacy document?
Yes, you can visit any NSK as one NSK has the database of the entire state. However, for submission of Application Form one would be required to visit only the NSK designated for ones current area of residence. Know your NSK by visiting the website.
6. I have been hearing a term “DLDD”. What does that signify?
As the Legacy Data is relatively old, it is quite likely that a large number of people would have moved from one place to another since the time of preparation of the original Legacy Data. This would require that a single state-wide Legacy Data set is prepared and published. Preparation of such a single state-wide Legacy Data set is not possible by way of physical printing as 1.) the space requirement for their storage would be extremely high and 2.) it would not be feasible for the public to search through such a huge pile of papers. The only feasible option for such a single state-wide Legacy Data set is by way of compilation of soft copies of the images. Such a compilation of the soft copies of the Legacy Data images and their corresponding digitised records is called Digitized Legacy Data Development, shortly termed as DLDD.
Search in DLDD can be done either through
- Searching amongst the digitised records
- If the above does not work, then searching through the images of the respective villages. It is possible that some records which were digitised could it be meaningfully linked with the images due to poor legibility, torn condition or otherwise. In such cases, searching of images is the only possible alternative. Once the name of the person is discovered through image search, a unique Legacy Data Code will have to be assigned through -
- Either at the NSK or
- Through online application made through the NRC web-site.
7. What is Legacy Data Code ?
Unique identification of each record is essential for the applicant to be able to show appearance of his/her name (or of his ancestor(s)). This unique identification is also essential to enable checking by the verifying authorities at the time of verification. Sanctity of each record can only be tested through its relationship with an image in the centralised database. As such, each digitised record, which could be linked correctly with an image has been provided with a Legacy Data Code, something similar to the issuance of a PNR in case of air/rail/road travel. Legacy Data Code consists of an 11 digit number in the format xxx-xxxx-xxxx and contains all the information about any person whose name appears in the Legacy Data. Wherever a match with the name of the ancestor is found, a Legacy Data Slip shall be printed and issued to the applicant. The slip will contain a Legacy Data Code, which shall be required to be quoted by the applicant in the Application Form whenever submitted. Legacy Data Code is issued through either:
8. I have found my name in the published copy of 1971 ER made available in my Polling Station?
- Search at the NSK or,
- Search through web-site hosted DLDD data through the NRC web-site.
On finding such records in the published copies, citizens would be required to record the unique combination of their entry as appearing in the stated documents by noting down the (1) Image ID (appearing at the left corner of the bottom of the page) (2) Sl No of the House No and/or Serial No within household and (3) the name of the person as recorded in the document. After recording such particulars the citizens can approach the officials at the NSK, who on receiving the recorded particulars would provide Legacy Data slip to the citizens containing a unique Code known as Legacy Data Code against the particular. This exercise shall be crucial as the citizens would be required to furnish the unique Legacy Data Code in the Application Form to support the claim of citizenship.
9. I have my Legacy Data copy of the year 1971 but I’ve heard that the Legacy Data prior to 1965 is important. Is this true?
I have my Electoral Roll (ER) record of 1966 but do not have any record of the 1951 NRC. Will my claim for proof of citizenship on the basis of the 1966 ER be accepted as admissible document for inclusion in NRC?
Is there any preference of electoral rolls of earlier years over the later years?
For inclusion in updated NRC Legacy Data of any of the year up to 1971 shall suffice.
10. What are the documents accepted to establish linkage with the Legacy data/parents?
I In order to prove linkage with parent or ancestor, any legally acceptable document which establishes the relationship in clear terms between (1) the member of the family, and (2) the name of person whose name appears Legacy Data or any of the admissible documents issued upto midnight of 24th March, 1971 shall be acceptable. Such documents should be verifiable with the originals available with the issuing authority. Also, these relationship/linkage documents can be issued before or after 24th March (midnight), 1971. Circle Officer/GP Secretary Certificate in respect of married women migrating after marriage is only optional and not mandatory. Married women can also use other valid documents to prove linkage.
11. What are the documents accepted to establish linkage with the Legacy data/parents?
In order to prove linkage with parent or ancestor, any legally acceptable document, which establishes the relationship in clear terms between (1) the member of the family, and (2) the name of person whose name appears in the Legacy Data or any of the admissible documents issued upto midnight of 24th March, 1971 shall be acceptable. Such documents should be verifiable with the originals available with the issuing authority. It may be noted that these relationship/linkage documents can be issued before or after 24th March (midnight), 1971. Circle Officer/GP Secretary Certificate in respect of married women migrating after marriage is only optional and not mandatory. Married women can also use other valid documents to prove linkage.
12. What if my or my ancestor’s name is not found in Legacy Data?
In this regard it is hereby made clear that the computerized Legacy Data search engine is just a tool to facilitate easy search, and by no means the only resort for finding proof of eligibility in updated NRC. The Legacy Database are old and even some are found in faded, torn condition, for which 100% digitization of all records may not have been possible. As such if someone’s name is not found in the computerized search the person can still look up for such records in the published copies made available at the NRC Seva Kendras (NSKs). Even if one does not find his or her name in the published documents, application can still be made for inclusion in NRC by providing any of the other admissible documents issued upto midnight of 24th March, 1971 namely, (i) Land & Tenancy records (ii) Citizenship Certificate (iii) Permanent Residential Certificate (iv) Refugee Registration Certificate (v) Passport (vi) LIC Policy (vii) Govt. issued License/Certificate (viii) Govt. Service/ Employment Certificate (ix) Bank/Post Office Accounts (x) Birth Certificate (xi) Board/University Educational Certificate (xii) Court Records/ Processes.
As such unavailability of one’s own or ancestor’s name in Legacy Data is not a deterrent for applying and inclusion in NRC, if the applicant can produce any one of the said admissible documents as well.
13. Where and how can I have a Legacy Data Code issued to me if I possess a certified copy of the Legacy Data?
What is Ack ID?
In some cases, citizens might have certified copies/extracts of the Legacy Data with them. In such cases also, certified copy/extract has to be cross checked with records available with Government. Such certified copies/extracts shall be considered for eligibility for inclusion in updated NRC only if found correct as per such cross checking and an official valid Legacy Data Code issued as per protocol. In such cases citizens would have to go to the nearest NSK along with the certified copy of the Legacy Data and get the data searched on the spot. If the match with the certified copy is not found during on-spot verification then the certified copy produced by the applicant may be received for further verification with government documents and an Acknowledgement ID would be issued at NSKs. At the NSK, while issuing the Acknowledgement ID, the mobile number of the person will be noted. If the records mentioned in certified copy are verified against records available with Govt, a valid Legacy Data Code will be issued and communicated to the applicant via SMS. In case the result of verification is found negative, the same will also be communicated via SMS.
14. What is Star ID?
In case if someone’s name is found in the Legacy Data image, but there’s no Legacy Data Code already assigned, then a temporary image ID known as Star ID will be issued. After verification of particulars, a Legacy Data Code shall be issued against the Star ID. At any NSK, while issuing the Star ID, the mobile number of the person will be noted and the person will be informed by the NSK Operator of his Legacy Data Code via SMS.
15. Shall I have to pay any fees for a Legacy Data Code?
Not at all. Search and Issue of Legacy Data Code slip containing a valid Legacy Data Code at NSK or online are completely free of cost. Citizens need to register complaint to concerned Deputy Commissioner (DC)/District Registrar of Citizens Registration (DRCR) or Circle Officer/ Circle Registrar of Citizens Registration (CRCR) or at Toll Free Helpline 15107 if they are asked for any fees by any LRCR/NSK official.
16. Will I face any problem if my /my ancestors’ names are wrongly spelt in Legacy Data?
Even if anyone's name, age etc. is wrongly recorded in NRC 1951 or any of the Electoral Rolls upto 1971, there would be ample scope for citizens to prove their linkage with the correct person during field verification. Affidavits if submitted will be received but corrections mentioned there in would be effected only after satisfactory verification of its particulars by verifying officials.
17. I do not have any Legacy Data details of my father and my grandfather but I have found the Legacy Data details of my grandmother. Is it sufficient as a document to claim proof of citizenship for my inclusion in NRC?
Yes, names of any of the parents i.e. father or mother, or names of any of the grandparents i.e. grandfather or grandmother and so on can be used to establish linkage. However, adequate evidence shall be required to establish linkage.